About Us: The Canadian Society for Molecular Biosciences (CSMB) is a national organization that promotes and supports molecular biosciences research in Canada. Our mission is to advance scientific understanding, promote education and training, and advocate for policies that support the life sciences community. Learn more about us at csmb-scbm.ca.
Position: Part-Time Administrative Assistant
Location: Remote (Canada-wide)
Salary: $60/hour
Hours: Approximately 10 hours per month
Employment Type: Independent Contractor
Job Summary: The CSMB is seeking a detail-oriented and organized Administrative Assistant to support our operations. This role requires excellent communication skills, strong digital literacy, and the ability to manage multiple tasks independently. The successful candidate must be fully proficient in both English and French.
Key Responsibilities:
- Maintain and update the CSMB website, including job postings, awards, nominations, webforms, events and newsletter.
- Manage the CSMB membership list using an online membership management tool.
- Manage and update CSMB’s five social media accounts (X, BlueSky, LinkedIn, Instagram, Facebook).
- Maintain and manage the Fourwaves platform for CSMB conferences and events.
- Communicate with CSMB members via email, ensuring timely responses and accurate information.
- Organize CSMB Board meetings and the Annual General Assembly (AGA), including scheduling, logistics, and taking meeting minutes.
- Maintain and update organizational documents on Dropbox and Google Drive.
- Manage website hosting, name registration and email addresses.
- Send invoices for job postings
Required Qualifications:
- Full professional proficiency in both English and French (spoken and written).
- Experience with website content management and social media platforms.
- Strong organizational and communication skills.
- Ability to work independently and manage time effectively.
- Familiarity with virtual meeting platforms and collaborative tools (e.g., Zoom, Google Drive, Dropbox).
- Experience in administrative support roles is an asset.
Additional Information:
- This is a part-time, contract position with flexible working hours.
- The workload is approximately 10 hours per month.
- Remuneration is $60 per hour.
- CSMB is committed to employment equity and welcomes applications from all qualified individuals, including women, Indigenous peoples, persons with disabilities, and members of visible minorities.
How to Apply: Please send your resume and a brief cover letter outlining your relevant experience and language proficiency before August 1, 2025 to contact@csmb-scbm.ca